Beach Volley e-Scoresheet usage: Pre-match, during match and post-match recommendations – Genius Sports

ℹ️ This article provides useful tips to consider before, during, and after scoring matches with the Beach Volley e-Scoresheet software. The goal is that the match updates run as smoothly as possible.

Before the match

1️⃣Make sure that the computer the software runs on meets the minimum requirements for the e-Scoresheet software to run. Always use the latest version available (update the software when prompted) and make sure the PC is connected to the internet via Ethernet cable. The Beach Volley e-Scoresheet can be downloaded here.
2️⃣Open the app.

Scorers are responsible for retrieving the individual match keys for the games that they will score.

1️⃣Go to the dedicated area in the CEV System.

2️⃣Log in using the credentials provided by the scorer manager or supervisor.

3️⃣Select sport, season and gender and click on Get Competitions List.

4️⃣Identify the competition needed and click on SHOW MATCHES KEYS.

5️⃣Identify the match needed and click on GET MATCH KEY.

6️⃣Click once on the green code (the match key) to copy it to the clipboard.

7️⃣Open ESS.

ℹ️ A match can only be opened at the match scoring location next to the court, ensuring the device has an internet connection. This must be done only before the start of the match.

8️⃣Click on ENTER MATCH KEY.

9️⃣Click on PASTE (if the match key is copied to the clipboard) and then on NEXT.

1️⃣Select Connection Type and run the test. Hard-wire connection is mandatory.

Every item of the system check should have a green checkmark. This shows that everything is working properly on the technical side.

ℹ️If there are issues with Date/Time/Timezone of the computer field, go to our guide Updating Clock time on the computer.

2️⃣ Verify match information.

⚠️All above fields, except for attendance, are mandatory in the MATCH INFORMATION section of the Beach e-Scoresheet (see image above). Automatically filled fields should not be edited, and any necessary changes should be made by the Supervisor in the FIVB VIS.

ℹ️Mandatory officials fields are: 1st Referee, 2nd Referee, Scorer, Scorer Assistant and Challenge Referee.
Scorers, Challenge Referee, and Line Judges must be added manually by a scorer to the e-Scoresheet, even if they are already entered in VIS.

3️⃣Update information in the TEAMS tab.

4️⃣A list of players is displayed in the PLAYERS tab. Select the team captain for each of the teams by clicking on the C in front of the desired player and add the number of each player.

5️⃣When all of the steps have been completed, click the SAVE & NEXT button.

ℹ️If the SAVE & NEXT button is grayed out, it means that information is still missing. The scorer should go back to where the information is missing (marked in red).

ℹ️ This is the last step before initializing a match as per the standard official game workflow.

1️⃣ Choose which team won the coin toss and if they decided to serve/receive or select the courtside.

2️⃣ Input the opposite selection from the team that lost the coin toss.

The scorer will have to collect signatures from the team captains.

ℹ️If at any point during the coin toss procedure the error message The maximum message size of 32768B was exceeded is shown, the signature is too big. In that case, follow the instructions under "Signatures do not save if they exceed 32kb" in the article Signatures Workflow.

The team captain may be changed during the coin toss procedure as shown below:

ℹ️If the scorer is unsure about the coin toss outcome, the scorer should ask a referee.

The application automatically becomes CONNECTED after adding the first action of the coin toss, at which point the MSP icon will turn green. If it remains DISCONNECTED, check the internet connection and request urgent assistance. The match must be scouted while connected to the Genius Sports database (see image below).

3️⃣ The LINEUP selection window confirms the players on the court. The player selected in a colored card will be the first to serve in their team.

⚠️Before confirming lineups, make sure the serving order is correct. The player box with a colored background is the starting server. An incorrect lineup will result in an incorrect serving order for the rest of the set.

During the match

Every action should only be added following the referee's decision. If something is unclear, don't hesitate to ask the 2nd referee.
Remember to check if the connection status icon is displayed green. If the icon is being displayed red, please check the internet connection. Once the connection has been regained, the webcast icon should go green.
While the match is ongoing, the scorer can always return to the pre-game area and make edits and modifications if necessary. Click on MATCH on the top part of the app and select the area where the scorer wants to check information or make edits.

In addition to the steps described above, please take a look at the different support articles that describe each of the match workflows related to regular updates:

📄Signatures workflow
📄Menu workflow
📄Rally workflow
📄Challenge workflow
📄Editing previous actions
📄Timeout workflow
📄Protest workflow
📄Formal warning workflow
📄Penalty workflow
📄Sanction workflow
📄Medical assistance workflow

⚠️Be very careful adding any match action. Editing and correcting actions might require some time and expertise which might take the attention from the ongoing new action.

⚠️Be mindful of the score at all times during match updates and, more importantly, make sure that the score is correct BEFORE ending each set. Clicking on the button END SET effectively confirms the score. The software won't allow to edit any points after it is clicked, so an incorrect score can't be fixed.

After the match

1️⃣Once the match has ended, the scorer will need to confirm the score and finalize the match.

⚠️Please be extra careful at the time of finishing each set, but especially the final set and the end of the match. Once END MATCH is clicked, it won't be possible to make any adjustments to any match actions.

2️⃣The scorer will be prompted to CONTINUE TO SIGN OFF and will need to collect signatures from both captains and 1st referee. If two referees were added for the match, then both referee's signatures are needed.

1️⃣ The scorer will once again need to CONFIRM the final score.

2️⃣ Once the scorer has confirmed, a DATA PUBLISH (loading to the cloud) window will pop up.

ℹ️Wait until Uploaded is shown under REMOTE DATA STORAGE, MATCH STATE PLATFORM and MATCH REPORT (see image below). This must be done in the place where the match was scored. Match data should be uploaded within 5 minutes after the match has been finished.

Complications

1️⃣ If the data is not uploaded successfully (e.g. data upload is stuck at 50%), the scorer should check if the laptop has a strong internet connection.
2️⃣ If the issue persists, close the match or application, then open the application again. Open the relevant match from the EXISTING MATCHES list and try data upload again.
3️⃣ If that still doesn't help, switch the internet connection to a mobile phone hotspot or another available network and try again. Changing the internet connection can take some time, so first check if the current signal is strong enough — this is often where the problem lies.
4️⃣ Report the issue to the Supervisor and VIS Technical Manager, and request assistance via Live Chat.

ℹ️For this or any other issues encountered that can't be solved, please follow the workflow on how to Submit error reports to support via application.